sportsense × volleyball canada
the pilot program
four pilots, starting august 29, to prove that sportsense works for volleyball canada coach development and certification before any decision to roll it out nationally.
prepared for james sneddon · coach development · volleyball canada
the program at a glance
four pilots, one sequence
each pilot builds on the one before it. the first two put the tools in coaches' hands in a learning setting. the last two test the evaluation workflow at the scale a real certification cycle demands. sportsense carries the full cost of all four pilots, and anything volleyball canada builds during them exports at any time. each pilot ends with a debrief and a decision.
pilot detail
what happens in each pilot
in person workshop
august 29the first time coaches touch the product.
- 12 coaches
- 2 learning facilitators, including james
- in person, one day venue tbc
- coaches download the app and create accounts
- we confirm the accounts and extend usage for two weeks
- coaches film each other on court
- footage reviewed together in the classroom
- side by side comparison against a reference model
- first look at the reference library
- can a coach set up an account, film, and analyze video with no training
- does comparison change the coaching conversation
- what facilitators need to run it themselves
- a coach setup guide, written and linked below
- support on the day remote or in person
online workshop
octoberthe same learning content delivered remotely, over several weeks.
- cohort size tbc
- learning facilitators leading delivery
- monday and wednesday evenings, 3 to 4 weeks
- coaches film their own sessions between classes
- clips shared into a cohort feed for group discussion
- analyze performance module integrated into delivery
- facilitator gives feedback on the video
- does it work without anyone in the room
- do coaches keep filming between sessions
- whether remote delivery holds attention across weeks
- cohort feeds set up per group
- facilitator onboarding
- a starter reference set clips needed
- reference library available to every participant
evaluation · scenario a
timing tbcone evaluator, one coach, one complete certification evaluation run entirely in sportsense. this is the workflow that replaces the zoom compression, the five page instruction document, and the debrief that happens outside the system.
- 1 evaluator
- 1 candidate coach
- certification level tbc
- a private feed opened for the evaluation
- coach films a full session and submits it
- evaluator reviews, comments, records video feedback
- feedback transcribed and returned in the feed
- retest, if needed, in the same thread
- a full length practice video uploads and plays back cleanly
- evaluator time per evaluation, against today
- whether the evidence is enough to certify on
- audio quality with an earpiece on court
- evaluation feeds and evaluator accounts
- long form upload, verified end to end before the pilot starts
- airpod and earpiece audio capture confirm shipped
- evaluator onboarding
evaluation · scenario b
timing tbcthe same workflow with one evaluator carrying four coaches at once.
- 1 evaluator
- 4 candidate coaches
- run in parallel, one feed each
- four evaluations open at once
- evaluator works from a single home view of submissions
- each candidate sees only their own feed
- evaluator load and time saved at volume
- whether feedback stays consistent across candidates
- nothing slips through when several run at once
- what the model looks like across 9,000 coaches
- multi feed setup for the evaluator
- usage reporting across the four evaluations scope tbc
- support through the cycle
the coach setup guide
ready for august 29everything a coach needs in their hands for pilots one and two is already written: download and sign in, join the pilot feed, film, compare against the reference model, and send feedback. judge it before the workshop, and we will adjust it to what you see.
open the setup guidehow we know it worked
what we measure
proposed starting point. these are the numbers we would want agreed before pilot one rather than after pilot four.
evaluator time per evaluation
hours spent per evaluation today, against hours spent in sportsense. includes the time currently lost to compressing files and booking a separate debrief.
coaches who film without being chased
how many participants submit video on their own after the session ends. the strongest signal that this survives past the pilot.
consistency of the standard
whether evaluators reach the same judgement from the same footage, and whether coaches can point to what changed in their own technique.
submissions that go through first time
submissions upload to the feeds, and long form evaluations upload reliably.
can they run it without us
how much support a facilitator needs by the second pilot compared to the first. this is what determines whether it scales past 12 coaches.
the path to every coach
what we learn about rolling out to the full coaching population across the provincial associations, and what would need to be true first.
to run the program
what each side brings
sportsense provides
- confirmed accounts for every coach, facilitator, and evaluator in the pilots
- the evaluation feeds, set up per candidate
- the reference library loaded and tagged to your skills matrix
- onboarding for facilitators and evaluators
- support through each pilot, and a debrief after each one
volleyball canada provides
- the participants for each pilot, and the dates confirmed
- reference model clips for the priority skills, filmed to a consistent standard
- a point person for each pilot, likely the learning facilitator
- any consent and security requirements
after pilot four
the rollout decision
we bring the results against the measures above, alongside a rollout proposal with pricing for a national program. volleyball canada decides, and if the answer is no, everything built during the pilots exports and stays yours.
before we lock this in
what we need from you
this is a working draft, built from what you walked us through. the questions below are the gaps we cannot fill without you, and they are what we would like to close on the call.
- is this the right shape overall, or is there a pilot missing that your director would expect to see?
- for august 29, does the setup guide linked above cover what coaches need in their hands on the day, or do you want a printed one pager as well, and do you want us there or is it yours to run?
- for the october workshop, what cohort size should we plan for?
- when do the evaluation pilots run, october and november or january and february? your january 1 deadline to finalize the process may decide this for us.
- which certification level do we evaluate against, and who are the evaluators?
- which skills do we build the reference library around first, and who films the model clips?
- are the six measures the right ones, and what thresholds would your director treat as a pass?
- what does your director need to see out of these pilots to say yes, and what would make it a no?
- on data and migration, how much detail does your director want on export and transition, and in what format?
- who else should be in this conversation, on both sides?